Two Handy Tools

The Right Way to Get Customers Hooked

I’d like to tell you about two very handy tools that I use to organize my work. The best part about these tools is that they are both free, and I am benefiting greatly from them. The better part is that now that I am hooked on using the tools a small nudge in need will make me become a paying customer. In this case, we all win.

So that you don’t have to wonder: I am not associated or affiliated with either of these companies in any way. I do not receive any benefit (cash or otherwise) from writing about my experiences with their product.

Tracking Tasks – Todoist

Todoist is a great web-app. It lets you enter and organize your tasks.
You can have groups of tasks (projects), and it will tell you what you should be working on today and each day this week. If you enter a date on your task, it will email you to tell you which tasks are late. You can see all of your tasks grouped by priority, or date (e.g. today, next week,) or by the people it is assigned to.

What I like best about this app is the ease with which you can enter your tasks and then see how they are categorized. There are some hotkeys that you can use, and the entry doesn’t require any unnecessary clicks.

The paid version of this app includes some features that you might find very handy. You can add comments to your tasks, create custom filters, and do imports and exports of templates of task lists.

At the end of the day Todoist free works for me as a basic to-do list. I the paid functionality will be an extra benefit once I have put more tasks into the file. Todoist is well worth checking out.

Tracking Time – Toggl

Toggl is another extremely useful app. This one helps me track my time spent on specific projects. The app allows me to set up tasks and then navigate with the keyboard. Toggl organizes my time tracking precisely the way that I organize my time: by project. I enter my work, and time, and select the project to which the work contributed. This way I know exactly how much time I spend on each project. Toggl also has reports that show you, by client and by project, the time that you have worked. You can use Toggl as a stopwatch for your tasks, or be old school like me and manually enter the times you start and stop tasks. (Because I always forget to click the stopwatch button. And I want to round everything to 6 minutes.)

The paid version of the app includes billable rates, an unlimited team size, and built-in rounding. In some of the higher levels of the paid version, you receive additional training and have the ability for some email notifications.

I like Toggle because it is easy to use, and doesn’t have a lot of the extra ‘functionality’ that other time tracking software has that often gets in my way. I need an app where I can enter my time, a note about what I am doing, and connect this entry to a project. Toggl allows me to do this naturally.

Conclusion

Even though I don’t pay for either of these tools yet, it is possible that I will become a paying customer soon. The value that they provide is enormous. And even though the free functionality suits me now, both offerings have the value that I am searching for and can see myself converting to soon.

Postscript

It is interesting to me that I use both of these apps on a laptop computer. I wonder if there would be a leap in value if I started using these on my mobile devices too. Maybe I’ll write an additional review if I find that I should tell you about the mobile apps also.